Funders’ Workshop Agenda

Agenda for the ASAPbio Funders’ Workshop for Preprints

May 24               Workshop at the NIH

Early Morning:        What are we trying to build?

8:00-8:15 am             Welcome, Breakfast and Introductions

8:15-8:30 am             Ron Vale:  Summary of the last ASAPbio meeting and goals of this workshop

8:30-8:45 am             Jessica Polka: Summary of the ASAPbio poll on preprints

8:45-9:00 am             Round-the-table comments from funders

Interest in preprints and their goals for this workshop.

9:00-10:00 am           What are the overall features and goals of a preprint service?

(Discussion related to Documents 1 and 2)

10:00-10:30 am         What are desired technical features of a preprint service?

Short talk and discussion led by Phil Bourne and Jo McEntyre

(Discussion related to Document 4)

10:30-10:45 am         Break

Mid Morning:           What can we learn from existing databases?

(see Document 5 for consortium-based models)

Multiple servers, single archive model

10:45-11:15 am         Robert Kiley, PMC and Europe PMC

11:15-11:30 am         Philip Bourne, the wwPDB

Model of a one server archive- arXiv

11:30-11:45 am         Paul Ginsparg talk and discussion

11:45-12:15 pm        Perspectives from servers and publishers

~5 min talks by bioRxiv, PeerJ, F1000R, PLOS

Mid-Day:                   Thoughts on Implementation (See Document 3)

12:15-1:15 pm           Working lunch to discuss the morning session

The morning session discussed the value of a single, consortium-funded  preprint service.  In principle, this service could be achieved by one server acquiring content from the scientific community. Alternatively, the service could involve multiple independently operating servers with the service providing a mechanism of governance, defining data sharing and quality standards, and providing integration.  What are the pros and cons of one versus multiple servers? Which of these two classes of models would be most appealing in terms of implementation, features, cost, etc?

1:15-1:45 pm             Building best governance and community trust

How do we create a governance structure that is aligned to those goals and to the evolution of those needs over time?  What is the best mechanism for global representation and involvement?  Are there good models that could be emulated?  Or should one craft a new vision?  Can we point to complexities that should be avoided? How does one create an optimal governance structure such that funders/scientists are both represented and that highly respected individuals serve? Who appoints governance committee? Should some members be elected by the community? What charge should the governance committee have in implementing new ideas and changes?  How does the governance committee act as an effective intermediary between the preprint service and a consortium of funders?  

Afternoon:                Open Session Orchestrated by Funders

1:45-2:15 pm             Coffee Break

(Private meeting among the funders to identify remaining issues that                                      they want discussed)

2:15-3:30 pm             Funder moderated open agenda

(See Document 6 for additional questions)

3:30-4:00 pm             ASAPbio moderated closing: Conclusions and possible next steps