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University policies and statements on hiring, promotion, and journal license negotiation

If you know of additional university policies on the use of preprints in hiring and promotion, please contact us.

More instances of open science in hiring & promotion more generally can be found in OSF projects by David Mellor and Felix Schönbrodt.

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PhD graduation requirements

Doctoral program recognition for preprints recommended by Peer Community In

The following Doctoral schools have stated that preprints recommended by a PCI are considered the same value as articles of good quality published in journals:

  • ED ABIES – Univ. Saclay, France
  • ED E2M2 – Univ Lyon, France
  • ED Écologie, Géosciences, Agronomie, ALimentation – Univ. Rennes, France
  • ED Energie et Environnement – Univ. Perpignan, France
  • ED Environnements-Santé – Univ. Bourgogne Franche-Comté, France
  • ED Gaïa – Univ Montpellier, France
  • ED Science de l’Environnement – Univ Aix Marseille, France
  • ED Sciences de la Mer et du Littoral – Univ. Brest, Nantes, , France
  • ED Sciences de la Nature et de l’Homme : écologie & évolution – MNHN, France
  • ED Sciences de la Vie et de la Santé – Univ. Nice, France
  • ED Sciences du végétal : du gène à l’écosystème – Univ. Orsay, France
  • ED Sciences Exactes et Applications – Univ. de Pau et des Pays de l’Adour, France
  • ED Sciences, Technologies et Santé – Univ. La Réunion, France
  • ED SEVAB – Univ. Toulouse, France
  • ED SMRE – Univ. Lille, France
  • ED SVSAE – Univ. Clermont Auvergne, France
  • ED Structure et Dynamique des Systèmes Vivants – Univ. Saclay, France
  • ED Theodore Monod – Univ Poitiers, France

via Thomas Guillemaud & Denis Bourguet

Faculty hiring

The Francis Crick Institute (UK)

The Crick Institute website states that they support their commitment to making all research freely available by “Accepting preprints as citations in employment applications and group leader reviews, in recognition of the value of preprints in accelerating dissemination of research results.”

UCSF (USA)

This ad for a faculty position in the Bioengineering and Therapeutic Sciences department at the University of California, San Francisco notes, where the CV is mentioned, that “we encourage listing of publications on preprint servers with a DOI.”

Text image displaying application details for a faculty position. It includes a URL link, job location in San Francisco, CA, and requirements. Emphasizes listing publications on preprint servers with a DOI, like ArXiv, BioRxiv, or ChemRxiv.

UT Austin (USA)

This ad for a 2017 tenure-track faculty search asks applicants to send in “up to 5 reprints/preprints.”

Text outlining application requirements: a cover letter, CV, research and teaching statements, up to 5 reprints/preprints, and names of three recommenders. Letters are initially not needed. Applications before August 31, 2017, get full consideration.

The Rockefeller University (USA)

In a 2016 fall faculty candidate advertisement, candidates were prompted to submit “Relevant Publications or Submitted Manuscripts/Pre-prints”

Guidelines for submitting applications to Rockefeller University, including documents like CV, statement of research, manuscripts, and references. Contact email provided for questions.

via Stephen Floor

The trend continues in 2018.

Screenshot of The Rockefeller University Online Application System for Faculty Positions webpage. It provides instructions on using the system and lists requirements: CV, Statement of Research, and optional publications or manuscripts.

via Leslie Vosshall

University of California, Santa Cruz (USA)

The ad for a 2016 opening in the Molecular, Cellular, and Developmental biology department called for “a list of published manuscripts and pre-prints (no “in preparation”)”

Text outlining application process for UCSC Academic Recruit system, detailing required documents such as cover letter, CV, research statements, teaching statement, and references. Includes a link to apply and emphasis on diversity contributions.

via Needhi Bhalla

Tenure and promotion

UVA School of Data Science

“Tenure in SDS requires a commitment to open scholarship. Evidence of that openness comes
in the form of observed degree of collaboration, data and software availability, publishing in open access
journals, the use of preprints, the presence of an ORCID and Google Scholar profile and other evidence.”

The Francis Crick Institute (UK)

The Crick Institute website states that they support their commitment to making all research freely available by “Accepting preprints as citations in employment applications and group leader reviews, in recognition of the value of preprints in accelerating dissemination of research results.”

Kansas City University

Preprints are acknowledged as a scholarly output in the faculty handbook, as of 2020.

Image showing a section titled Scholarship in Research from a document by KCU. It lists activities such as publishing papers, seeking funding, and presenting findings at conferences, with a highlighted phrase: Distribution of knowledge through pre-printed/printed publications.

Courtesy Abdulbaki Agbas.

UFRGS (Federal University of Rio Grande do Sul, Brazil)

A 2020-01-09 statement from the Dean of UFRGS Research encourages the use of preprints and their inclusion in projects, work plans, and activity reports.

UC Davis (USA)

A “preprints” category in the online faculty achievements database was announced in an email to faculty.

NYU School of Medicine (USA)

Under “Tenure Eligible Track:” Candidate should submit “5-7 recent representative papers, preprints or articles in press”

A screenshot of the NYU School of Medicine Faculty and Academic Affairs webpage. It highlights the materials required for appointment, promotion, and tenure, including History, CV, Publications, and Activations, with bold text and a yellow arrow.

Journal license negotiation

University of California Academic Senate University Committee on Library and Scholarly Communication (USA)

On April 13, 2018, The University of California Academic Senate University Committee on Library and Scholarly Communication (UCOLASC) endorsed 18 principles that should be taken into account when the University of California negotiates with publishers for journal licenses. Number two is:

“No restrictions on preprints. Our authors shall have the right to submit for publication work they have previously made available as preprints.”

via Stuart Taylor